Guest Post by Courtney Gordner
When looking for ways to increase your productivity while keeping operations costs to a minimum, having the right tool set is essential for positive, measurable results. Like any business activity, finding a way to securely store information, documents and projects in a location that’s accessible to all members of your team or staff is critical. Finding the right cloud storage options has never been so important.
During product research to meet these needs, many business owners and professionals come across Google Drive, a cloud storage solution that allows users to access, store and edit documents from any location.
For individuals in the construction industry or any other industry, finding the right products at the right price point is usually a top priority. It makes sense; you want the best of the best so you can provide your clients with the same. If you’re looking for the best estimation software, you’ve probably become familiar with Maxwell Systems estimating software. For the right tools, you’ve probably looked into heavy-duty options that are meant to withstand anything. Following this trend, would Google Drive work in your working environment?
In many professional settings, being able to collaborate instantly without sending multiple versions of the same file back and forth can save time and frustration. With Google Drive, anyone granted access to a particular document or folder can access and make automatically saved changes to a document in real time.
At the time of the writing of this post, you can start with 5 GB of free storage and an additional 25 GB for $2.49 per month, 100 GB for $4.99 per month and up to 16 TB additional storage space for $799 a month. This virtually unlimited storage capacity at a low price point makes it an excellent addition to any office environment.
To put it simply, Google Drive is known for its suite of apps that cater to professionals. These apps include Docs, Spreadsheets, PicMonkey – free photo editing software, DocuSign – to collect and share signatures, search tools and more.
With these tools, employees are able to search through presentations, documents, private files and even images to make finding the right information a breeze.
File Type Support
Unlike other cloud storage and editing options, Google Drive supports 30 different file types – including Adobe Illustrator, Photoshop and AutoDesk files – which can all be opened and edited within the user’s web browser without having the programs downloaded on the computer. This saves time and money.
Lack of Mobile Support
If smartphones are the preferred access tool for your employees, Drive falls short. The only available app is designed for Android users with no change in sight for the near future.
Desktop Usage and Setup
Google Drive documents can only be opened and edited within Google Docs. If a user needs to work offline, the document must be downloaded while online, then opened offline, edited and re-uploaded when online the next time. This leads to duplicate files and the same confusion that accompanies e-mail file sharing which most Drive users are looking to avoid in the first place.
After time, Google Drive usage becomes simple. But, on the onset it’s known for confusion with where documents are saved, gaining access to specific files and more. Documents are not always stored in the same folder as they’re uploaded.
If you’re looking for a simple program to use in your workplace at a cost that fits the budget, Google Drive is probably right for you. Like any program, it has its drawbacks but the overall user experience is usually positive.